Moving from paper-based to digital document management can be both an enormous time saving and cost saving tool for any organization. Switching from working with paper doesn鈥檛 have to be difficult. As an example cheap onitsuka tiger mexico mid runner , you may be searching for records which might be anywhere in the office, or even out of office in a file which someone has taken home with them 鈥?it could be anywhere. The alternative? A document management system which lets you save files of any type in a central location and make it available whenever and wherever you are.


Customer service improves, and less time is wasted. When stored in one location cheap asics gel nimbus 19 , the required documents can be recalled (in their original format) quickly and easily, and you can also automate workflows.



Where is your data and what format is it in now?


Where is all your paper filed now and how can it be converted into an electronic? Chances are it is hole-punched, stuck into files and then placed into a filing cabinet (a choice of many across the office) or stuck on shelves. All sorts of paper documents come into the office from the outside world cheap asics gel lique , and all sorts of documents are created internally.



Many documents are already electronic 鈥?attached to emails or in the body of emails, or created in other software such as Excel, Word cheap asics gel respector , etc. Keeping track and filing of all the documents relating to a client or a project can be a real challenge.



Process improvement?


Where are the inefficiencies in the business? All manual-based processes that require human intervention and the passing of paper from one pair of hands to another is inherently inefficient andtime consuming. Printing everything 鈥?emails, Excel documents etc. is also inefficient and potentially costly. It is necessary to identify the processes and consider how things could be done 鈥渂etter鈥?



Digitize the paper and stop creating more


Existing paper files can be scanned and converted into an electronic format. There are choices 鈥?draw a line in the sand and change the methodologies going forward, or back-scan everything. This can appear a major task cheap asics gel quantum 360 , but the documents may be able to be whittled down dramatically, and the whole process could be outsourced to a specialist scanning business.




Stop the printing and keep the electronic files. Ifpaperneeds to be printed e.g. for a meeting, either scan it back into the system after ward or shred it. Do not file it away!



Who can access the electronic files?


It is likely that not all documents will be made available to all; not everyone needs to see the accounts or bank statements for example. In the same way cheap asics gel kayano trainer knit , a filing cabinet can be locked to prevent unauthorized access, document management systems allow permissions to be set to restrict access.



The client or customer will want access to certain files so the uploading of documents to a secure portal, accessible with a user login and password cheap asics gel kayano trainer , makes these available to them whenever they need them.


Integrating your applications


The document management software should easily integrate with ALL critical business applications. The ability to send any document of any type from within the major tools used in the business is extremely useful e.g. buttons built into Word, Excel, and Outlook. Other documents of any type should be able to be saved too though cheap asics gel nimbus 17 womens , so that the document management system contains everything.



Conclusion


A document management system is often overlooked but in the fast moving and ever changing electronic world, is fast becoming an essential tool to consolidate all the data.


About Docusoft:
Docusoft is a leading software vendor that develops outstanding software solutions that help companies manage and store their electronic documents and information. Docusoft has a varied customer base with a solid foundation of long-standing customers predominantly in the financial services sector.

More About the Author

Docusoft has been successful in implementing software solutions that deliver efficiency and productivity to a wide range of clients since 2003

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The Basic Steps of Cast Iron Bathtub Installation Home Repair Articles | September 18, 2009
Bathtub replacement projects do not have to be a ton of work cheap asics gel nimbus 17 , especially if part of your replacement project is a cast iron bathtub installation.


Cast iron bathtubs are incredibly popular because they do not involve complicated installation techniques (these tubs usually sit up on a pedestal or rest on feet and are rarely built into the surrounding bathroom).??? Here are the basic steps involved in replacing your bathtub and installing a cast iron tub in its place.

1.? Turn off all of the water to your home.? Don't limit yourself to the bathroom?you do not want the water to build up and leak out of other faucets.? Turning off all of the water to your house helps prevent any accidents from happening.? Once the water is off, let the water that might be sitting within the pipes of your homes drain completely before you start to remove your current bathtub.

2.? Remove the current bathtub.? If your current tub is also a cast iron bathtub than this bathtub replacement project will be a lot easier than it will be if you are replacing an acrylic tub with a bathtub.? If your current bathtub is an acrylic tub you might have to do some structural remodeling of your bathroom before you can begin on the cast iron bathtub installation portion of your project.? Make sure you have someone helping you who knows about bathroom remodeling and renovation!

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